Time distribution circle
Evaluate how you can effectively reallocate your time to fulfill your role.
- Steps
- 11
- Last edited
- Apr 19, 2023
- Created by
- Nova
The process in detail
11 steps- 1
What is your current role?
- 2
With you current role in mind, what is your short-term and long term goal?
- 3
With your current role and goal in mind, how would you describe success?
- 4
Indicate how you think your team should be allocating their time in order to fulfill their role?
- 5
What barriers do you see that might prevent them from fulfilling their role?
- 6
Time distribution: Indicate how you are currently allocating your time to effectively fulfill your role and reach your goal.
- 7
What barriers do you see that might prevent you from fulfilling the ideal role you described above?
- 8
How have you attempted to address these barriers in the past? What was the overall result?
- 9
How can you help him/her address all those barriers? Who can help him/her?
- 10
Schedule a meeting and add the notes here.
- 11
Schedule a follow-up meeting and evaluate the results
Read the full text
1. What is your current role?
2. With you current role in mind, what is your short-term and long term goal?
3. With your current role and goal in mind, how would you describe success?
4. Indicate how you think your team should be allocating their time in order to fulfill their role?
Divide the circle into different categories representing a percentage of their time. Here are a few examples: Continuous improvement (observation, process changes, etc) Preventive daily management activities (PM, quality checks, process confirmation, etc Reactive problem solving (fire fighting) Administrative (paperwork, payroll/hours, reports...) Informative meetings Working sessions and meetings Developing people (process training, coaching for improvements,..)
5. What barriers do you see that might prevent them from fulfilling their role?
6. Time distribution: Indicate how you are currently allocating your time to effectively fulfill your role and reach your goal.
Open the board and divide the circle into different categories, representing the amount of time you spend working in a category. Here are a few examples: Continuous improvement (observation, process changes, etc) Preventive daily management activities (PM, quality checks, process confirmation, etc Reactive problem solving (fire fighting) Administrative (paperwork, payroll/hours, reports...) Informative meetings Working sessions and meetings Developing people (process training, coaching for improvements,..)
7. What barriers do you see that might prevent you from fulfilling the ideal role you described above?
8. How have you attempted to address these barriers in the past? What was the overall result?
9. How can you help him/her address all those barriers? Who can help him/her?
10. Schedule a meeting and add the notes here.
11. Schedule a follow-up meeting and evaluate the results
Share notes and re-evaluate your time distribution circle by going back to the board.
- Objective
- Currently
- How do you think is allocating his/her time?
- Name
- How do you think should be reallocating his/her time?
- Name
- Ideal time distribution: Indicate how you would like to reallocate your time to more effectively fulfill your role
- Current distribution: Indicate how are you allocating your time
- List (example): Continuous improvement (observation, process changes, etc) Preventive daily management activities (PM, quality checks, process confirmation, etc Reactive problem solving (fire fighting) Administrative (paperwork, payroll/hours, reports...) Informative meetings Working sessions and meetings Developing people (process training, coaching for improvements,..)