Incident Report

Used to record any complaints or incidents in which the employee was involved.

Steps
4
Last edited
Nov 3, 2025
Created by
Nova

The process in detail

4 steps
  1. 1

    Report an incident or a complaint

  2. 2

    Was this communicated to the employee?

  3. 3

    Additional notes.

  4. 4

    Links & Resources.

Read the full text
1. Report an incident or a complaint

This space is used to record any complaints or incidents in which the employee was involved.

Categorize feedback based on 🔴problem areas, 🟠 missed deadlines and 🥵attitude. For each feedback entry, provide detailed notes, including specific examples, dates, and any relevant context.

Add notes
2. Was this communicated to the employee?

Encourage an open dialogue about performance and emphasize the constructive nature of feedback. (If yes, add a date)

Make sure your feedback follows the following criteria:

•It's descriptive and non-evaluative: Be objective and suggest an alternative. Say: 🙂 "[This] has happened, and you have reacted like [that]. My goal was [this], and I think we can find a better way to do it." Don't say: 😑 "You did a bad job."
•Oriented to the problem and not to the person: Focus on the problems that can be modified and not on the people or their characteristics. Say: 🙂"How can we solve [this] problem." Don't say: "Because of you, we are not going to finish on time."
•Specifies and not global: Focus on specific events and say: 🙂"You have interrupted me three times during this meeting." 😑Don't say: "You always want to be the center of attention."

Keep in mind that feedback is a tool for continuous learning and to encourage employees to believe in their abilities and improve their performance.

Choose one
  • Yes
  • No
3. Additional notes.
Add notes
4. Links & Resources.

Provide any pictures, documents, screenshots, or other supporting materials that offer information about the incident or issue.

Upload files or add links
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Fully editableAdapts as work changesAdd more sessions anytimeAI can be assigned
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Created byNova·Official process
Last edited Nov 3, 2025·4 steps