Quick Project Description

To define the scope of your project.

Steps
6
Last edited
Mar 9, 2022
Created by
Nova

About this process

Create a simple project/challenge description. This is the ideal tool to define the scope of your project or challenge, and quickly provide information to your team, if necessary. Duration: 1h to 8h

The process in detail

6 steps
  1. 1

    Define the challenge or project

  2. 2

    Defining success: "What would happen if you are successful?"

  3. 3

    Goals & milestones

  4. 4

    List of assumptions and constraints.

  5. 5

    Reframe the challenge.

  6. 6

    Metrics/KPI

Read the full text
1. Define the challenge or project

Start by defining with your team, the problem/project or the opportunity. This section describes the problem/opportunity the project seeks to address using factual information. In this step, the team needs to provide a clear and concise statement of the project’s purpose and intended results based on the initial description.

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2. Defining success: "What would happen if you are successful?"

In this step, define what success looks like. Be clear about what defines success for this project. Respond to questions like: "What would happen if you are successful?" "How would you know that you are successful?" "What would you see/feel/hear/feel if you are successful?"

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3. Goals & milestones

In this section, each team member should provide their own list of milestones that must be achieved in the project to realize the overall goal, from their own perspective. The objectives can be considered as “sub-goals” or “must-have”. After each team member has written their own list, move on to the next steps.

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4. List of assumptions and constraints.

Start thinking about all the assumptions you are making and all potential constraints for each milestone, and list as many as you can think of below.

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5. Reframe the challenge.

Now that you can see how your team members view the project, ask questions to reframe the project as you have defined it so far. Can you think of alternatives to each milestone? Challenge the thinking of your teammates, and highlight their best ideas.

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6. Metrics/KPI

How are you going to measure success? What KPI would you use?

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Goals&Success
  • Goal: Define the scope of the project
  • Goal
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • Define the GOAL HERE
  • Define success
  • How would you measure success? Metric 1: - Metric 2: - Metric 3: -
  • What would be the situation if you are successful?
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • What would you see/feel/ear if you are successful?
  • What would be your latest date to achieve this goal?
  • What would need to be true for you to succeed?
  • Who is involved right now? Name & Role Name & Role Name & Role
  • What steps do you need to take to succeed? Add all the steps and things(Milestones/Steps) you and your team need to do here.
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • Milestone 1: Name
  • Milestone 2: Name
  • Who else should be involved? Name & Role Name & Role Name & Role
  • Milestone 3: Name
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • Milestone 4: Name
  • Copy and Paste these Milestones on the MILESTONE AREA BELOW >
  • Milestone 5: Name
  • What type of Resources would you need? 1 2 3
  • Milestone 6: Name
  • Milestone 7: Name
  • Milestone 8: Name
  • What could compromise the project/Idea? 1 2 3
  • Milestone 9: Name
  • Milestone 10: Name
  • MILESTONES
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Due date: -
  • Milestone 10: Name
  • Milestone 7: Name
  • Milestone 5: Name
  • Milestone 6: Name
  • Milestone 8: Name
  • Milestone 9: Name
  • Milestone 1: Name
  • Milestone 4: Name
  • Milestone 2: Name
  • Milestone 3: Name
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • This is a Task Sample:
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • This is a Task Sample (active):
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • This is a Task Sample (done):
  • Task Name: Description Assignee: - Important: High/Low Recommended Start date: Due Date: Duration: (h) Review By: - Link:
  • This is a Task Sample (needs attention or is blocked):
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Capabilities
Fully editableAdapts as work changesAdd more sessions anytimeAI can be assigned
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Created byNova·Official process
Last edited Mar 9, 2022·6 steps